TOEIC Part 7 — Reading Comprehension
Week 12 · Double Passage — Policy Notice + Completed Form
Talk'n'Chat English School
Target: 6 minutes
Final week — full difficulty. This passage type combines a policy or procedure document with a completed form or application. Questions test whether the person in the form has followed the rules in the policy correctly. Read the policy conditions carefully first.
⏱ Start time: _______ End time: _______
Questions 1–5 refer to the following travel policy and expense claim form.
Company Travel & Expense Policy — Key Rules (Extract)
Effective Date: 1 January Applies to: All employees
1. Pre-approval: All domestic travel must be approved by a line manager at least three business days before the travel date. International travel requires department head approval at least ten business days in advance.
2. Accommodation: Standard hotel rates are reimbursed up to a maximum of $200 per night for domestic travel and $280 per night for international travel. Any amount above these limits requires written justification and senior management approval.
3. Meals: Meal expenses are reimbursed up to $60 per day. Alcohol is not reimbursable under any circumstances.
4. Transport: Economy class airfares only. Business class requires VP-level approval. Taxi and rideshare expenses are reimbursable with a receipt.
5. Submission: All claims must be submitted within 30 days of travel completion using the online expense system. Original receipts must be attached for all items over $20.
Expense Claim Form
| Employee | James Oduya | Department | Sales |
| Travel dates | 14–16 March | Destination | Sydney (domestic) |
| Claim submitted | 10 April | Line manager approval | Approved 10 March |
| Date | Item | Amount | Receipt attached |
| 14 Mar | Return economy airfare — Auckland to Sydney | $430 | Yes |
| 14 Mar | Hotel — 2 nights at $195/night | $390 | Yes |
| 14–16 Mar | Meals — 3 days at $55/day | $165 | Yes |
| 15 Mar | Taxi to client office and return | $38 | Yes |
| 15 Mar | Team dinner including wine | $210 | Yes |
| TOTAL CLAIMED | $1,233 | |
Question 1
When did James Oduya's line manager approve the travel?
(A) 10 April(B) 14 March(C) 10 March(D) 16 March
Question 2
Does James Oduya's travel approval comply with the company policy?
(A) No — domestic travel requires ten business days notice(B) Yes — it was approved three business days before travel(C) No — it should have been approved by a department head(D) Yes — international travel only needs three days notice
Question 3
Which expense item is NOT reimbursable under company policy?
(A) The economy airfare(B) The hotel accommodation(C) The taxi receipts(D) The wine at the team dinner
Question 4
What issue exists with the expense claim submission date?
(A) It was submitted more than 30 days after the travel ended(B) It was submitted without receipts(C) It was submitted before the travel was completed(D) There is no issue — the submission is within policy
Question 5
How much should James realistically be reimbursed after applying all policy rules?
(A) $1,233 — the full claim amount(B) Approximately $1,023 — excluding the wine portion(C) Less than $1,023 — the dinner claim should be excluded entirely or significantly reduced(D) $390 — hotel only
Q1 (C) — Specific detail from form — 'Line manager approval: Approved 10 March.'
Q2 (B) — Cross-reference — Travel dates are 14 March. Approval was 10 March = 4 days before (allowing for business days). Policy requires 'at least three business days' for domestic. This is compliant.
Q3 (D) — Cross-reference — Policy states 'Alcohol is not reimbursable under any circumstances.' The team dinner includes wine ($210 total includes wine). The wine portion is not reimbursable.
Q4 (D) — Cross-reference — Travel completed 16 March. Claim submitted 10 April = 25 days later. Policy allows 30 days. This is within the limit — no issue.
Q5 (C) — Inference + cross-reference — The dinner entry ($210) includes wine which is non-reimbursable. The full dinner amount cannot be claimed. Meal policy is $60/day max so the dinner is also over the daily meal limit anyway. The student needs to recognise that the dinner is significantly over-claimed, making the answer C the most accurate.